Description: Architect office. Accounts payable and receivable
Reconciling bank statements in Quickbooks and reporting financial information to firms outside accountant
Answering phones and greeting guests
Receiving and tracking timesheets and expense reimbursements
Preparing payroll and distributing checks
Creating and maintaining Excel spreadsheets with office scheduling and financial tracking info
Maintaining personnel files with complete confidentiality
Working closely with the firm principal on scheduling personnel and encouraging communication within the office
Making deposits at the bank
Tracking and distributing petty cash
Scheduling and accepting deliveries
Acting as point person for all service accounts
Preparing for meetings with clients and staff
Handling of all supply orders
Sorting and dispersing of mail daily
Organizing and communicating all time off and benefit information and requirements
Assisting principal with appointment scheduling
Assisting with occasional document preparation for marketing and/or project requirements
Requirements: Working knowledge of Quickbooks, Microsoft Word, Excel, and Outlook required
Comfort level with multi-tasking
Pleasant speaking voice and professional, responsible demeanor
Adaptable to new computer programs
Ability to maintain organization in busy office
Trustworthy and reliable
Self-starter, yet comfortable working with others, a team player
Positive track record in similar position
Directions: All trains to Dekalb Ave.
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